School Information Management (2) | EduCeleb
Nancy Ekpezu
1st May 2018
NANCY EKPEZU continues the series on school information management. In the first part, she highlighted definition, categorisation and importance of the school information management system. In this piece, the focus is on how the information could be stored – filing.
Improving information management is a key focus in a lot of schools, but a lot of schools still struggle with delivering information management in an integrated and efficient manner. It must be borne in mind, however, that while there is a lot of emphasis on managing information properly, what works for one school may not work for another. So, it’s not a one cap fits all approach.
Each school needs to develop its own information management based on its peculiar factors, which may include the kinds and status of parents in the school, environmental and cultural factors, resources available within the school, and the premium the school places on information, amongst others.
Filing simply means keeping documents in a safe place and being able to find them easily and quickly. It needs to be done properly and in an organised manner for both hard copies and digital (soft) copies of documents.
Why does your school need a filing system? Building a filing system in your school will help everyone to get more organised, systematic and transparent.
The following items are needed for proper filing:
The recommended method for school filing is a combination of the subject category and the date or chronological order.
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