Do you want to optimize the administrative and pedagogical processes of your educational institution? So, check out these four benefits offered by the school management system.
The
routine of the school manager is full of tasks that are essential for the
proper functioning of the Institution. This professional needs to be aware of
all aspects involving the college and the students. Therefore, it is common for
the manager to have to solve in one day pedagogical, administrative and
structural questions.
However,
this accumulation of tasks without support is not at all positive. This is
because, because of the daily rush, it is common for some area to be
discovered, because it is very difficult for the school manager to account for
everything.
Thinking
of transforming the routine of managers, making the activities more assertive
and practical, there is in the market the school management system. This
technological resource aims to optimize the work of the manager in all areas,
from pedagogical to financial.
If
you are curious as to how a school management system can actually facilitate
the manager’s day-to-day tasks and increase the quality of services,
Zoe Talent
Solutions provides for best educational
institutions and courses.
- Optimizes Administrative and Financial Activities
The
first benefit of the school management system that we are going to present is
the optimization of administrative and financial activities. Often these tasks
are bureaucratic and time consuming for the manager, preventing him from
devoting himself to the noble area of the college, which is the education of
the students.
By
adopting a good school management system, the educational institution gains a great
ally, since a great part of the administrative and financial activities are
automated, removing the overload of the managers.
2. Enhances Student Recruitment
One
of the tasks that are part of the routine of school managers and that requires
special attention is the recruitment of new students. The educational
institutions that have a school management system can structure the entire
process of prospecting students, projecting more assertive actions through the
complete vision of the business available in the software.
Good
platforms allow the manager to register the next contacts with the prospective,
so the college does not lose the communication and is able to follow up the
calls, aiming at the conversion into enrolments.
With
the school management system, it is possible to monitor all stages of the sales
funnel, such as a register of potential customers, telephone contacts made and
to be made, scheduling of visits and, finally, the enrolment.
Another
advantage of using the school management system during the student recruitment
process is the chance to enrol, issue contracts and generate documents with
ease, since the tool is very intuitive and practical, helping the managers in
this important area.
3. Improves Academic and Pedagogical Management
A
good school management system should offer resources that also optimize
academic and
pedagogical
management. In the quality tools,
there is an area for teachers, allowing them to send notes, didactic contents,
faults, tasks and occurrences of the students in a fast way, via the internet.
Another
interesting gain of the school management system is that the educator can
follow the academic performance of the students in an individualized way, by
class or discipline, keeping the academic information organized and with easy
access.
4. Establish Effective Communication with the School
Community
Maintaining
a close relationship with the school community is one of the most important
points for educational institutions, and the school management system also
covers this area.
There
are tools that offer innovative ways for parents to interact with the school,
such as via mobile application, conveying a vanguard institution image. Some systems
give the educational institution the chance to apply opinion surveys with
students, parents, teachers and employees, as well as to make available via the
web bulletin of notes and absences, factsheet of pedagogical occurrences,
consultation of subject matter and tasks given, diverse archives for download
and bulletin boards.
Benefits of the school management system
- Increase
in student enrolment and control;
- Decreased
school dropout;
- Decrease
in default levels;
- Control
of efficient financial management;
- Increase
the productivity of the teams involved;
- The
focus becomes the customer and not the operational processes;
- Improvement
in management decision making;
- Customer
loyalty;
- Flexibility
in the control of the educational institution;
- Security
through encrypted passwords and data stored on the server;
- Needs
and demands stored in one place only;
- Analysis
of the profile of parents and students in a few clicks;
- Issuance
of reports of default, receipts and payments;
- Optimization
of management, over time focus on improvement of the institution;
- Implantation
without trauma and online training;
- Customization
of reports;
- Complete
management of teachers, classes, students, courses;
- Performance
indicators.
Benefits of the school management system in the
secretariat
- Student
management, classes and enrolments;
- Management
of vacancies and availability;
- Grids
of matter and teachers;
- Management
of classes given and planned, evaluation and grades;
- Registration
curriculum / curriculum grades;
- Dependencies
and utilization;
- Transfer
of students between classes with the transposition of all data;
- Issuance
of newsletters, school records and statements;
- Issuance
of individual form, final report;
- Dozens
of managerial reports;
- Automatic
retake.
Benefits of the school management system in the financial
area of the institution
- Control
of accounts payable and receivable;
- Management
of school contracts;
- Issue
of Tickets, Tickets and Receipts. Homologation with any Brazilian bank;
- Shipping
and Return File Automation;
- Management
by chart of accounts and cost and revenue center;
- Management
of scholarship, covenant and payers;
- Control
of operations at the user level and access and management of log (audit);
- Management
of delinquency with registration of collections and renegotiation of instalments
in arrears;
- Financial
statement and 2a. Via the ticket in the student’s online portal and school
application;
- Collection
by SMS, email and school application with option for 2nd. Updated ticket path;
- Daily,
monthly and annual billing and payment balances.
Benefits of the school management system in school
communication
Through
the online student portal and the school application, the institution provides
parents and students with real-time information on everything that happens in
the school routine, as well as financial information:
- Bulletin
consultation;
- Consultation
of the school agenda;
- Information
of the partial notes;
- Receipt
of warnings;
- Receipt
of occurrences;
- Study
materials for download;
- Access
control with information about entering and leaving the school student;
- Check
the time grid;
- Consultation
and sending of documents to the secretariat through the portal or the
application
Benefits of the school management system for teachers
- Visualization
of agenda and class schedules;
- Maintenance
of absences, grades, test schedule and class evaluation criteria;
- Publication
of documents in digital format;
- Consultations
with classes (classes planned, classes taught);
- Launching,
consultation and change of grades and attendance of students;
- Journal
record of electronic class;
- Maintenance
of didactic and pedagogical plan;
- Reports
to follow the grades by class and student;
- Facility
to send warnings and occurrences to parents and students;
- Integration
with the student portal and school application.
Now,
you know some of the facilities provided by the school management system.
Related
Great Infographic. Thanks for sharing it with us. It is very useful content.